What does your subscription plus a Missing Piece cost?
Enter your seat count, monthly price, and hiring plan. The calculator keeps your software in place, then adds one Missing Piece plus hosting at the published cap. Cost alone cannot tell you whether the added workflow solves a real gap.
Your assumptions
Enter your subscription terms. The calculator adds one Missing Piece to the software you keep.
Office staff and field technicians who would each need a licensed seat.
Use the amount from your quote. This calculator applies to per-seat contracts. Fixed plans need the vendor's pricing schedule and are not modeled here.
Per-seat pricing grows straight in line with headcount. Put 0 if you plan to stay the size you are.
Capped at 15 years. Software this old has usually been rebuilt anyway.
Missing Piece project band
$5,000 to $10,000 CAD
This covers one workflow over 3 to 6 weeks. Read how pricing works before you add it to your subscription.
Monthly hosting cap
Up to $100 CAD
Hosting is billed at cost. The calculator uses the full cap for every month, so the Missing Piece column shows its highest stated running cost.
Your cost projection
Cumulative per-seat subscription
$0
9 seats by year 5
Subscription plus Missing Piece
$11,000 to $16,000
Subscription, project band, and 5 years at the hosting cap
These totals include both costs. They do not show a break-even point because the Missing Piece adds one workflow while your subscription keeps handling its work.
| Year | Seats | Subscription (cumulative) | Added project and hosting | Combined total |
|---|---|---|---|---|
| 1 | 5 | $0 | $6,200 to $11,200 | $6,200 to $11,200 |
| 2 | 6 | $0 | $7,400 to $12,400 | $7,400 to $12,400 |
| 3 | 7 | $0 | $8,600 to $13,600 | $8,600 to $13,600 |
| 4 | 8 | $0 | $9,800 to $14,800 | $9,800 to $14,800 |
| 5 | 9 | $0 | $11,000 to $16,000 | $11,000 to $16,000 |
Where the calculator numbers come from
Enter the subscription terms from your own quote. The project band and hosting cap come from our tier file, so this page uses the same figures as the pricing page.
- Per-seat price. The field starts at zero. Use the amount from your current quote or invoice. This calculator applies to per-seat contracts. Fixed plans need the vendor's pricing schedule and do not fit this model. Check renewal changes in the vendor terms.
- Missing Piece project. The calculator imports the published project band from our pricing page. It covers one workflow over 3 to 6 weeks. The work can connect QuickBooks Desktop, ERPNext, spreadsheets, or email, then ends with a handoff document.
- Hosting. The added project column uses the published monthly cap for every month. We bill hosting at cost, so the real amount can sit below that line. Changes after handoff use the flat feature price and do not enter this calculator.
These totals make no claim about saved hours or added revenue. Our delivery proof shows what we've built before. It does not prove that your shop needs the same work.
What this calculator leaves out
The lower total can point to the wrong choice when the higher one covers work your staff needs every day. Check these five limits before you treat the result as a buying answer.
Rule fit
The Missing Piece covers one workflow. Your subscription may already handle that rule through a setting or a higher plan. Confirm the gap before anyone scopes a project.
Your vendor keeps its job
Keep the subscription for scheduling, billing, and field screens when those parts work. The added workflow should carry one named rule around the product.
Support splits across two pieces
Your vendor supports its product. You choose who supports the workflow you own after handoff. A fault between them can require both sides to inspect the connection.
Ownership needs a handoff
You own the added code. The handoff document and tests give the next maintainer a map, while your business still carries the duty to choose that person.
Your subscription can improve on its own
The vendor can add a feature that closes your gap before the project starts. Check its current plan and roadmap. Your owned workflow changes when you buy a feature after handoff.
Keep the subscription when it covers the work. Add a Missing Piece when you can point to one required rule that still sends staff into a spreadsheet, email thread, or second system.