One builder ties together scheduling and dispatch, gets your estimates and invoices out the door by email, and folds in your paper archive behind it. You pay a fixed price and own what we build.
Tools you keep:
Ask us to build the workflow you're missing, whether that's scheduling and dispatch or estimates and invoices out by email, or start with every document your firm has. One builder handles either job for a fixed price.
About a week
Fixed $2,500
We ingest every document your firm has. Your private assistant answers from that history when you ask about past work.
If you start a Missing Piece within 90 days, your full Second Brain payment becomes credit toward that build.
Works whether your history sits in filing cabinets, scanned PDFs, or a folder of old estimates nobody has opened in years.
Three to six weeks
From $5,000
Most builds cost up to $10,000
We build the one workflow you're missing, scheduling and dispatch, or estimates and invoices out by email, wired into QuickBooks Desktop, ERPNext, spreadsheets or your inbox. You own the finished system, with its handoff document.
Fits on top of whatever you already run day to day, so your crew keeps using the tools they know.
Running costs: Hosting is billed at cost up to $100 a month, each feature changed or added after handoff costs $200, and your Second Brain payment remains available as credit for 90 days. We don't charge a retainer.
We wire up
Scheduling and dispatch, plus estimates and invoices that go out by email
You keep
QuickBooks Desktop, ERPNext, spreadsheets and email
We also bring in your invoices, quotes, reports and the paper stacked in a filing cabinet, so the job history travels with the work.
Your crew keeps its familiar tools. Scheduling, dispatch and invoicing move through the same system as your job history.
We take in your invoices, work orders, email threads and old reports, including the paper files stacked in your office.
QuickBooks Desktop, ERPNext, your spreadsheets and email stay where they are while we build the missing workflow around them.
At handoff, you get the finished system and a document that explains how it works. Your staff can keep using both without us.
Your tools stay open: QuickBooks Desktop, ERPNext, spreadsheets and email remain part of the workday.
Your history comes across: We ingest digital files and paper records, including the triplicates tucked in your office.
You own the result: We hand over the system with a document that explains how it works.
We work in Southern Ontario, so we build for the week you actually have. A furnace call at 4:00 AM in January has to get scheduled the same as a Friday dinner rush needs its invoices out the door. Your system has to hold up on both kinds of days, not just the calm ones.
We come to your yard or office and watch where the work jams up.
We already know what a local municipal bid asks you to submit.
647.479.8770
Direct Local Support
We skip the 50-page report. In a few weeks your crew is running live jobs through something new.
We sit with you and follow one job from the first phone call to the paid invoice. Every spot where somebody re-types the same information goes on the list.
We wire up the scheduling, dispatch and invoicing pieces you're missing, then put them in front of your crew within weeks. You'll see the difference on the first job that runs through.
After your crew tests live work, you receive and own the finished system with its handoff document.
One-size-fits-all software never fits. We've built for service trades and high-volume food businesses, and for the field-heavy outfits nobody has written a category for yet.
Arborists, landscapers, roofers, pool companies. We take the scheduling, dispatch and quoting off your desk.
See how we help TradesTakeout counters and ghost kitchens. Get orders and inventory into one place without another software bill.
See how we help RestaurantsYou might run a fleet of trucks or one busy storefront. Either way we can build the system that keeps it straight.
Contact usWe work with QuickBooks Desktop, ERPNext, spreadsheets and email as they stand today. Scheduling, dispatch and invoicing run through that same system, and every old document joins it too.
QuickBooks Desktop remains your ledger
ERPNext stays open for your team
Estimates and invoices go out by email
Book a free assessment. We'll walk your workflow with you and point at the hours you're losing and what they cost.
Book Your Free Assessment