Report Writing Corpus Built for an Arborist and Landscaping Firm

From old reports to working guidance

The firm already had years of arborist reports as PDFs. Those files became cleaned text, and the conclusions came out of them next, the part where the arborist explained the finding and the recommended work.

Those conclusions became a guideline corpus. The material was sorted by report type and category before it fed a writing guideline called a style pack.

The removal report corpus

The removal source folder holds 434 report PDFs. After conversion, the cleaned folder holds 437 reports in text form.

The conclusions came out of that text, categorised by the reason behind the recommendation. The resulting corpus then supplied examples for the removal style pack.

The supervision report corpus

A separate source folder holds 80 supervision report PDFs. Its cleaned folder contains 62 reports. That material follows its own path because supervision reports serve a different job from removal reports.

The supervision conclusions became the source for a second style pack. Keeping that guidance separate lets each draft use examples from the right report type.

What a style pack contains

Each style pack turns past conclusions into writing guidelines. The pack gives a draft the patterns and examples drawn from the firm’s report history.

Two finished packs now sit in the guidelines folder. One covers removal reports, while the other covers supervision reports. Both are in use for report writing.

What the figures cover

The source record contains 434 removal PDFs and 80 supervision PDFs. Their cleaned collections hold 437 removal reports and 62 supervision reports. The process produced two style packs from that material.

Nobody measured report drafting time. The corpus counts and the two guideline packs are the results on record.